Submitting Data to EPA

This webpage contains updated instruction for data submission after 02/06/2009.

Under the BEACH Act Grant Program states (including tribes and territories) are required to submit their beach monitoring (water quality), notification (advisory and closing), and beach location data to us. Here we provide resources and reference materials for state beach program managers and IT staff. You can download these files directly from this site by clicking on the relevant item below.

If you are responsible for submitting beach data, and you have not been registered to use the EPA systems identified below, please contact Bill Kramer (kramer.bill@epa.gov); 202-566-0385. You will be asked to provide contact information, to which we will add your personal Beach TSMSS ID, and send on to CDX and WQX/STORET to complete your credentials. Once you receive your passwords, begin preparing for data submission, by reading the instructions under Overview ("Submission Methods"), and under Monitoring Data, ("Submitting Data to EPA Using WQX").  Please also note this Supplemental Guidance for the 2013 Beach Season Data Reporting Cycle (PDF) (2 pp, 189K).

You will need Adobe Reader to view some of the files on this page. See EPA’s About PDF page to learn more.

To see how submitted data is presented to the public by EPA, see our seasonal reports.

  1. Overview
  2. Locational Data
  3. Monitoring Data
  4. Notification Data
  5. Support
  6. Historical Resources

Overview

Central Data Exchange (CDX) (this graphic comes from the eBEACHES Data Flow Diagram (PDF) (3 pp, 66K))
  1. eBEACHES Data Flow Diagram (PDF) (3 pp, 66K) Contains overview diagrams of the pathways along which the three required types of submitted data flow (locational, monitoring, and notification), and includes definitions of all of the components that compromise the eBEACHES system referred to in the materials on this webpage. (Changes from the previous version include: removed "2008" for use in 2009 and beyond.)
  2. Changes from the previous version (PDF) (4 pp, 150K) updated links to guidance on the Exchange Network Service Center (ENSC). This document contains general instructions on how to select either a State Node, Node Client, ENSC, or EPA Central Data Exchange (CDX) as the starting point for submitting Beach monitoring and notification data. If you do not have a Beach Program Organization ID from EPA, prior to submitting data, contact Bill Kramer (kramer.bill@epa.gov); 202-566-0385
  3. Added new address for the BEACHES notification data flow, slides (36 and 53) (PDF) (54 pp, 4MB). Changes: Added direction to not enter "metadata" (slides 13 and 41) and encourage experienced users to use "Express Request" (slides 6 and 34).

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Locational Data (Beach Location—PRAWN, RAD)

NHD-RIT to RAD (this graphic comes from the eBEACHES Data Flow Diagram (PDF))
  1. eBEACHES 2009 Location Data SOP (PDF) (5 pp, 100K) (Changes from previous version: updated for use for 2010 season, and links to Goggle Earth and Review Tool).  Describes the steps to assign, change, or retire Beach IDs, what beach locational data to submit, and in what form. A Beach ID (with location) is necessary before you can submit monitoring or notification data. You can use the following materials to convert latitude and longitude point data to index beach shape files to maps to support environmental and public health analyses.
  2. Reach Indexing Tool (RIT) Part of the NHD Toolkit, the National Hydrography Dataset Reach Indexing Tool (NHD-RIT) is an interactive GIS application that allows users to georeference surface water data using the National Hydrography Dataset (NHD). The process of identifying and assigning attributes to portions of the NHD is referred to as Reach Indexing.
  3. Beach-related national geospatial downloads and fact sheet available for the BEACH Act program. The geospatial data represents Beach Act beaches for the 2009 swim season.  This data is available in GIS-compatible shapefile and geodatabase formats and in KMZ Google Earth files.
  4. eBeaches Locational Data Review Tool (PDF) (9 pp, 3MB) This data review tool allows you to view your beach data mapped to the 1:100,000 scale National Hydrography Dataset (NHD). You can use this review tool to verify the accuracy of the length and location of beachs that have been mapped to the NHD.

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Monitoring Data (WQX/STORET, includes station location)

If you are using the Beach Program's "WQX Monitoring Data Access Database", begin by reading items "1", "2" and "3"; if you are using your own database design, begin by reading items "4" and "5".

  1. WQX Beach Monitoring Data User Guide v2.2.1 (PDF) (67 pp, 2.1MB) Changes from the previous version: Updated Appendixes E (Data Entry Forms) and F (Summary Reports), and added Appendix G (CDX E-mail Messages).  The User Guide contains descriptions of all required beach water quality data fields to be reported in XML file format and how to input XML files from WQX.
  2. Monitoring Data Access Database Quick Reference (PDF) (1 pg, 18K) Provides steps to install the Monitoring Data Access Database (next item).
  3. WQX Monitoring Data Access Database v2.2.1 (ZIP, 1.1MB) A state can choose to use this database to store all required beach water quality data fields, input XML files from WQX, and generate an XML file for data submission to WQX. 
  4. WQX Homepage, see particularly, Submitting Data to EPA Using WQX: Steps for an organization to take in order to begin submitting data. Also note that domain values may found at http://www.epa.gov/STORET/wqx/wqx_getdomainvalueswebservice.html.  
  5. Water Quality Exchange XML Training Manual for BEACH Monitoring Data (PDF) (31 pp, 847K) Changes from the previous version: Text was added to indicate new WQX/WQX Web Domain Values Service link. Updated Insert-Update XML example file to show example of using STV statistical base code. Updated text to indicate new domain values for Statistical Base Code and reference to 2012 Recreational Water Quality Criteria document. Updated Change Log on page 21. Previous versions
    (Further information available in the WQX data exchange template [Data Dictionary] [MS-Excel] Exit)
  6. STORET Warehouse Download Document updated. The document How to Query and Download Data provides step by step instructions on how to generate, download, export (to Microsoft Excel or Access), and analyze a data query from the STORET Data Warehouse.

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Notification Data (PRAWN)

If you are using the Beach Program's "PRAWN Notification Data Access Database", begin by reading items "1", "2" and "3"; if you are using your own database design, begin by reading item "4".

  1. PRAWN Beach Notification Data User Guide v2.2.2 12/2011 (PDF) (112 pp, 1.1MB) Changes from the previous version are listed on page v. (electronic page 6). 
  2. PRAWN Notification Data Access Database Quick Reference (PDF) (1 pg, 18K) Provides steps to install the Notification Data Access Database (next item).
  3. PRAWN Notification Data Access Database v2.2.2 (MDB, 4MB, Requires MS-Access) A state can choose to use this database to store all required beach advisory and closing data fields and generate an XML file for data submission to PRAWN.  This version of the database includes the changes described in #1 above and complies with the schema described in #4 below.  Zipped file of this database and User Guide (ZIP, 661K, Requires archiving software)
  4. PRAWN Beach Notification Data Schema and Development Documents v2.2 Exit Contains all required beach advisory and closing data fields to be reported to PRAWN. (Particularly for States not using the above Access DB for notification data.)
  5. PRAWN Notification Submission Corrections User Guide (October 01, 2008) (PDF) (18 pp, 68K) Details the process of modifying incorrect, but already submitted, information usually as a result of annual QA review.

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Support

  • CDX User Support: Provide support on CDX access and all eBeaches passwords - CDX Support (helpdesk@epacdx.net); 888-890-1995
  • Node User Support: Provide support on Node access alternatives - Node Support (nodehelpdesk@epacdx.net); 877-827-0260
  • Locational Data Support: Provide support on Beach location data - OW Support (ebeaches@induscorp.com)
  • Monitoring Data Support: Provide support on
    1. Monitoring Access Database - Beaches Support (ebeaches@cgifederal.com), 276-889-8659; or
    2. Monitoring error messages on XML schema validation, WQX, and STORET - STORET/WQX Helpdesk (STORET@epa.gov); 800-424-9067
  • Notification Data Support: Provide support on Notification Access Database or error messages on XML schema validation and PRAWN - Beaches Support (ebeaches@cgifederal.com); 276-889-8659
  • BEACON User Support: Provide support on the BEACON 2.0 Application - OW Support (ebeaches@induscorp.com)
  • eBEACHES Registration and General Support: Sponsor users for User IDs to access EPA systems, and provide support on eBeaches questions - Bill Kramer (kramer.bill@epa.gov); 202-566-0385

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