Information on Receiving International Grant Payments


Important Information about International Grant Payments

Recipient organizations should request only those funds required to meet immediate disbursement requirements and must disburse funds as soon as possible to minimize federal cash on-hand in accordance with Title 2: Grants and Agreements, Part 200-Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, Section 200.305 which reads:

§200.305   Payment.

(1) The non-Federal entity must be paid in advance, provided it maintains or demonstrates the willingness to maintain both written procedures that minimize the time elapsing between the transfer of funds and disbursement by the non-Federal entity, and financial management systems that meet the standards for fund control and accountability as established in this part. Advance payments to a non-Federal entity must be limited to the minimum amounts needed and be timed to be in accordance with the actual, immediate cash requirements of the non-Federal entity in carrying out the purpose of the approved program or project. The timing and amount of advance payments must be as close as is administratively feasible to the actual disbursements by the non-Federal entity for direct program or project costs and the proportionate share of any allowable indirect costs. The non-Federal entity must make timely payment to contractors in accordance with the contract provisions.

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Payment Instructions for Electronic Funds Transfer (EFT)

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International grant recipients are required to receive payments via electronic funds transfer (EFT). EFT will electronically transmit your payment request from the U.S. Treasury to your local bank in U.S. currency.

To enroll in EFT, international grantees must complete the Electronic Payment Designation Form for International Disbursements and fax it to EPA's Las Vegas Finance Center at 702-798-2423.

To request payment, international grantees must complete EPA's Payment Request for Grants/Cooperative Agreements and fax it to EPA's Las Vegas Finance Center at 702-798-2423. Please refer to the Instructions for EPA's Payment Request Form and when completing this form. Please provide an e-mail address, if available, so we can inform you of payment or any problems with your payment request.

For first time payment requests : EPA's Las Vegas Finance Center will test the transaction on your first payment request by submitting a $5,001 partial payment to ensure all the information is correct. You will be notified once this transaction is complete. Upon verification that the funds were deposited into your account, we will submit the remainder of your request.

Note : The bank in your country (where you hold your account) may initiate a fee for processing the electronic transfer of funds. This fee is usually subtracted from the total amount of the transfer and will vary from bank to bank. Please review your bank fee policies; EPA does not compensate for bank fees.

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Reporting Requirements

All international grantees are required to complete a Federal Financial Report SF 425 (Excel)(1 pg, 23 K)  within 90 days from their budget period end date.

Please email the completed report to EPA's Las Vegas Finance Center at If you are unable to email the form, please either fax the report to 702-798-2423 or mail the report to 4220 S. Maryland Pkwy, Bldg C, Rm 503, Las Vegas, NV 89119.

This report must be submitted as a final report to financially close out your EPA assistance agreement. No expenses may be incurred on your agreement after the budget period end date specified. If an extension of time is necessary, please notify your EPA project officer.

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