Drupal WebCMS Access

On This Page:

Q: How do I get access to the Drupal WebCMS?

A: If you are:
  • An EPA Employee, in the office or using an EPA laptop and the workplace login.
  • A contractor with an epa.gov e-mail addresses
  • An offsite contractor who created an user id and password to use the documentum webcms

Go to https://wcms.epa.gov/user.  Log in with your Lan ID and password. You can read content at this point but you can not begin creating content. Someone has to assign you to a web area before you can create content.  You will be alerted of your addition to a web area by e-mail.

Note:  EPA Employees not using an EPA laptop will need AAA access but will still use their LAN id and password.

Q:  How do offsite contractors access the Drupal WebCMS?

A:  Off-site contractors must create an user id and password at http://portal.epa.gov/.  Use this user id, in the format of firstname_lastname, and password to log into the Drupal WebCMS. Before an user id is created an e-mail verification from an EPA contact who manages your work must be received.

  • Go to portal.epa.gov
  • Click on the link "self-register."
  • For the fields about "EPA contact," put in the name of your EPA sponsor and their email address and phone number.
  • For "Select the Community or Application for which you are requesting access,"choose General Web Application Access

These passwords are managed at  http://portal.epa.gov by going to the profile tab or by using the Forgot Password link on the main page.

Note: Off-site contractors must have remote access (using Firepass) to the EPA network to use the Drupal WebCMS. It is inexpensive and simple to acquire via the Working Capital Fund.

Q: Once I've registered, how do I log into the Drupal WebCMS?

A: Go to https://wcms.epa.gov/user.  Log in with your user id and password.  

Note: For best results, use either Google Chrome or Mozilla Firefox as your browser when working with Drupal Web CMS. Problems have been reported with Internet Explorer. You do not need administrator rights to your computer to install Chrome.

Q: Oops. I locked myself out of the Drupal WebCMS. What do I do?

A: Go to http://portal.epa.gov/. Try to login. If you're able to log in, you're not locked out of the system. If you're not able to login, then you need to get the LDAP system to reset your user id and password. Call Phone: 1-866-411-4EPA (4372) to request the reset.

Q: I'm logged into the Drupal WebCMS.  Now what can I do? 

Important Terms

  • One EPA Web – A restructure of the current site (www.epa.gov) to remove ROT (redundant, outdated and trivial content), add metadata to all HTML & PDF content, and reorganize content into microsites, resource directories and searchable collection. Drupal will not contain the current site, but the new and improved One EPA Web site.
  • Web Areas – The organizing principle is the division of EPA.gov content into areas.  An area covers some cohesive topic or set of materials: it is a collection of pages dedicated to a topic.   Microsites have a sidebar of navigation links. Resource directories have “hub” links. Pages in the searchable collection do not have any navigation links.
  • Unpublished – Drupal term.  It means that the content is still a work in progress and not yet on public access. 
  • Published – Drupal term.  It means that the content is available to anyone on EPA’s public web site.

A: There are several roles in the Drupal WebCMS and each allows a certain set of actions for the user in the system.  For detailed information you will need to take the Drupal WebCMS training (Log In Required).

Web Area Roles
Each web area is managed by a set of people using the web area roles.  A person can be a member of more than one web area with a different role in each.

  • Editor
    • Most system users
    • Code access
    • Access to EPA styles in the editor
    • Can publish content without going through workflow
  • Webmaster
    • People who know code and know it well
    • Code access
    • Access to EPA styles in the editor
    • Able to add JavaScript
    • Can publish content without going through workflow
  • Author
    • Access to EPA styles in the editor
    • Not able to publish content.   Have to go through workflow.
  • Approver
    • Approves content
      • or doesn’t and sends it back to the content creator for changes
      • or doesn't because they want to wait until a later time to post
    • Content is published on approval

Global

  • Administrator
    • Top level access and system management
  • Metadata Administrator
    • Review and update metadata for EPA content
    • Sitewide access to metadata, not content
    • Improves our search and content sorting
  • System Webmaster
    • Help desk
    • Creates web areas
    • Adds users to web areas in the role needed
    • Will join a web area as help is needed, then exit
  • Guest (Guest Pass)
    • This role is planned.  It does not exist yet.
    • External reviewers receive access for limited periods of time (replaces password protection).  This role is for a person who is not on EPA Intranet or does not have AAA access to the intranet.
  • Authenticated User (system)
    • Able (have id and password) to log into the system
    • Can read both unpublished and published content.
    • Cannot modify content
    • On its own doesn’t mean much.  The Web Area roles allow the rights in the system.
  • Anonymous User (system)
    • Unable to log into the system
    • Can browse EPA.gov