Overview of Workflows in Drupal WebCMS
Workflows are intended to track the approval of content in the Drupal WebCMS.
On this page:
- Who can do what in a Drupal WebCMS Workflow?
- What to expect when you put content into a workflow?
- Approver options
- Editors, webmasters can create, edit and publish content.
- Authors can create and edit content. Authors must go through a review and approval step to publish content. Authors choose the Send for Review link when content is ready to be published.
- Approvers can approve content for publishing to EPA.gov
- Editors and webmasters can send an item through a workflow, if needed to capture the approval information, by selecting the Send for Review link.
Learn more about the different workflow states (log in required).
When someone puts content into a workflow, they will be asked to fill in a message box to say why they are moving it into workflow.
- Basic Information page is complete and needs review before publication.
- Basic Information page has been updated with the XXX information and needs review to republish the content
When a content creator is ready to submit content for review, they will select the Send for Review link that appears at the top of the content.
Once content has been submitted for review, anyone with the web master, editor or approver role may approve the content. These are the options:
- Publish Now - which will publish the content to EPA.gov. This is expected to be the most often chosen option.
- Approve; leave unpublished - used when you want to approve the content but want to wait to publish the content. For example, the content is tied to a press release being published at a later date.
- Return to author - used when the reviewer believes that content needs further edits before it is posted to EPA.gov. When the author completes the edits, the content is again sent for review.
- Save for later (keep unpublished) - Choosing it means "never publish" and removes the content from the Pending Actions list for the approver.