Review and Approval of Web Content


Social Media

Before developing any social media content, please contact your Communications Director, Public Affairs Director, and/or Web Council member.  AO's Office of Web Communications must review and approve; contact Jessica Orquina in that office early in your development process.

Videos

Before developing any video content, please contact your Communications Director, Public Affairs Director, and/or Multimedia Product Review Officer. AO's Office of Multimedia must review and approve; contact either Jini Ryan or Ron Slotkin in that office early in your development process. Video standards and requirements are shown on intranet.epa.gov/media   Intranet; start with the Video Project Planning and Review (PDF)   Intranetdocument.

New or Redesigned Web Areas

What Does This Include?

Review and Approval Process

New or redesigned areas should be created as part of One EPA Web. Learn more about One EPA Web, including the review and approval process for One EPA Web content   Intranet. That means they should be:

Once a draft site is ready for review, the Web Council member associated with the site submits the the Checklist for Web Council Members (Word)  Intranet for that draft site to the Office of Web Communications.  An OWC team member reviews content on the site; once content is approved, another team member reviews some of the images on the site (see the image guidance (PDF)  Intranetfor more on review of images).  Finally, management in the Office of External Affairs may require that they review your site.  So alllow pllenty of time for review!

Editors in Chief:

Role of the Office of Web Communications

The Office of Web Communications will:

  1. review concepts submitted by Regions or AAships as part of developing their annual web plans  Intranet,
  2. review concepts again when they are submitted using the form to request for new web area in Drupal, and
  3. review the final product prior to publication when a Web Council member submits it, along with the Reviewing Microsites and Resource Directories: Checklist for Web Council Members (Word)  Intranetand list of audiences and tasks.

See the image guidance (PDF)  Intranetfor information about how the Office of Web Communications reviews images used in new resource directories and microsites.

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Content Other Than New or Redesigned Web Areas

What Does This Include?

  • New databases or other applications not developed in Drupal, and
  • New content (three or more pages) going into an existing website that is not yet being transformed for migration to Drupal.

Review and Approval Process

  • With respect to new databases or other applications:
    • Please schedule three meetings with the Office of Web Communications (OWC) (contact Jeffrey Levy):
      • one at the concept stage,
      • one in the middle of development of the application, and
      • one close to launch.
    • OWC is also availabe to provide written comments, if you choose. 
    • OWC expects that Web Council members will review the new applications both for functionality and usability.
  • With respect to other content, OWC will not review this content unless:
    • a Web Council member specifically requests review, or
    • OWC staff happen to see the content and discover that it does not meet EPA's web requirements.
  • OWC expects that Web Council members will review these materials.

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When PROTRAC is Required

The Office of Web Communications (OWC) is no longer reviewing new or redesigned web areas through the PROTRAC tracking system.

However,

  • OWC is reviewing new features, subsections or pages of existing websites through PROTRAC,
  • the Office of Multimedia (OEAEE / OM) still requires that that video projects be submitted through PROTRAC,
  • the Office of Special Projects and Initiatives still requires that print projects be submitted through PROTRAC, and
  • your AAship or Region might require that you use PROTRAC for web, print or video.  Please check with your communication staff.

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